5.1. DELIVERY OF TANGIBLE MATERIALS, INSPECTION OF DEFECTIVE EQUIPMENT, DISTRIBUTION/DISPOSAL OF AVAILABLE SUPPLIES AND MATERIALS, AND ISSUE PROPERTY ACCOUNTABILITY CLEARANCE
ABOUT THE SERVICE:
The Office of the City General Services Officer provides necessary service management of the city’s property, supply and records. Take custody of and be accountable for all properties, real or personal, owned by the local government unit and those granted to it in the form of donation, reparation, assistance and counterpart of joint projects. Part of their major output is the delivery, distribution and disposal of supplies and materials and the conduct of inspection of defective equipment as per request.
CLIENT GROUPS:
All Departments of the LGU, Barangays, Schools, and other individuals
REQUIRMENTS:
- Approved Requisition and Issue Slip
- Request for Pre-repair Inspection
SERVICE SCHEDULE:
Monday to Friday,
8:00 to NOON and 1:00 to 5:00 P.M.
TOTAL PROCESSING TIME:
1 working day (includes queuing and travel time)
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Action of CGSO | Transaction Time | Total Fees/ Charges | Responsible Persons |
For Supplies and materials | ||||
1. Approach a frontline employee and present the request
|
Receives request and refers you to the head of the office or to the person-in-charge for disposition
If the requested materials and supplies are available, the request will be process within the day
|
1 working day (includes queuing and travel time) | None |
LOIDA HAGOS Admin. Aide I
|
| If the requested materials and supplies are not available, the head will prepare a letter in reply to the request |
1 working day (including delivery of the reply and depending upon the availability of supplies and materials) |
| GERALD L. MALIGASO CGDH I/ City General Services Officer |
For Pre-repair Inspection | ||||
1. Approach a frontline employee and present the request
| Receives the request and refers you to the person-in-charge
Provide the necessary form (pre-repair request form) For signature of the requesting department
|
2 minutes
10 minutes |
| JOMAR PETERO Clerical Aide
GIOVANNI ELPOS Admin. Officer V (Records Officer III)
GERALD L. MALIGASO CGDH I/ City General Services Officer |
2. Return the accomplished form
| Receives the form and refers the same to the head or person-in-charge for disposition
Conduct inspection of the defective equipment
If for repair, approves and refer the request to CBO for budget | 2 minutes
30 minutes (excluded queuing and travel time)
15 minutes |
| LOIDA HAGOS Admin. Aide I
TERENCIO D. ADVINCULA Admin. Officer V (Supply Officer III)
GERALD L. MALIGASO CGDH I/ City General Services Officer |
For Property Accountability Clearance | ||||
1. Approach a frontline employee and present the request/ form
| Receives the form and refers the same to the head or person-in-charge for disposition
Refer the request to records officer for checking and confirmation and return the request to head
Approved and signed the clearance
Record and release the same | 2 minutes
15 minutes
1 minute
2 minutes |
| MARITES E. VILLASANA Admin. Officer I (Records Officer I)
GERALD L. MALIGASO CGDH I/ City General Services Officer |