7.1. AVAILMENTOF A NEW TAX DECLARATION (TD)
ABOUT THE SERVICE:
The Tax Declaration (TD) is required from real property owners when paying their Real Property Tax. A new TAX DECLARATION is issued when there is a transfer of ownership.
CLIENT GROUPS: Real property owners
REQUIREMENTS:
Certified true copies of the following:
- Deed of Conveyance (Deed of Sale/ Donation, Extra-judicial Settlement of State, Deed pf Exchange, Certificate of Award, etc.)
- Certificate of Authorizing Registration (CAR)
- Title/ Certificate of No Title (if untitled)
- OR of updated Real Property Tax payment/ tax Clearance
- Transfer Tax Receipt
- Publication (if the owner of the property is already deceased)
- Secretary Certificate/ Board Resolution (if seller is a corporation)
- Authorization Letter or Special Power of Attorney from the owner and ID (both owner and representative)
SERVICE SCHEDULES:
Monday to Friday,
8:00 AM to 5:00 PM
TOTAL PROCESSING TIME:
30 minutes (processing of documents and conduct of field inspection is not included)
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Actions of OCA | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Proceed to the Office of the City Assessor, secure application forms and submit the requirements for verification. | Receives and evaluates the submitted documents to verify the completeness. |
25 minutes
| ₱100.00 service fee per real property unit of transaction
| AIRA L. JAMISOLA LAOO I
MHARIJOE E. CULABA Admin. Aide II (Messenger)
MONALINA LAURORA |
2. Proceed to City Treasurer’s Office for Payment and present Official Receipt to Office of the City Assessor.
| Receives the photocopy of Official Receipt
Conducts field inspection along with tax mapping division for updating of maps and boundaries.
Encodes the transaction on ETRACS/MDP3
Approves and signs the New Tax Declaration | 5 minutes |
|
MA. GLENDA MACAPAGAL LAOO IV
KAROL ESCANILLA
EDLEN A. MIRANDA LAOO II
IRIN F. HERRERA Admin. Aide IV (Bookbinder II)
LEONILO D. DOLLENTE LAOO IV
OLIMPIO S. ROMERO JR. CGDH I/ City Assessor |
3. On the day of the release, claim the Owner’s Copy of the Tax Declaration and sign the logbook. | Releases the Owner’s Copy of the New Tax Declaration | 5 minutes |
|
MHARIJOE E. CULABA Admin. Aide II (Messenger) |
Client is informed or notified thru text about the release of the Owner’s Copy of the New Tax Declaration
7.2. AVAILMENT OF A CERTIFIED COMPUTER PRINT-OUT OF THE TAX DECLARATION
ABOUT THE SERVICE:
The tax declaration serves as a payment record of every real property unit (land, building and machinery) as basis for payment of Real Property Taxes. Real Property owners can be provided with computer print out of tax declaration.
CLIENT GROUPS:
Real property owners
REQUIREMENTS:
- Request Form
- Authorization Letter or Special Power of Attorney from the owner and ID
SERVICE SCHEDULES:
Monday to Friday,
8:00 AM to 5:00 PM
TOTAL PROCESSING TIME:
25 minutes
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Actions of OCA | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Fill-out request form for Certified Print-out copy or Photo copy of TAX DECLARATION.
Proceed to the Office of the City Treasurer and pay the required fees. | Verifies and issues order of payment |
10 minutes | ₱100.00 per real property unit
|
MHARIJOE E. CULABA Admin. Aide II (Messenger)
MONALINA LAURORA
AIRA L. JAMISOLA LAOO I
|
2. Present the Official Receipt to the Office of the City Assessor | Generate and print the Tax Declaration thru ETRACS for signature / approval of officers
|
5 minutes
| MA. GLENDA MACAPAGAL LAOO IV
KAROL ESCANILLA
EDLEN A. MIRANDA LAOO II
LEONILO D. DOLLENTE LAOO IV | |
3. Receives the requested certified copy of Tax Declaration and sign the logbook | Issues certified copy or photo copy of Tax Declaration |
5 minutes |
| MHARIJOE E. CULABA Admin. Aide II (Messenger)
MONALINA LAURORA
AIRA L. JAMISOLA LAOO I |
7.3. AVAILMENT OF CERTIFICATION OF NO IMPROVEMENT/CERTIFICATE OF NO PROPERTY AND OTHER CERTIFICATIONS
ABOUT THE SERVICE:
Certified true copy or certifications of various Property Holdings or non-Improvements and other certifications may be obtained from this Office.
CLIENT GROUPS:
Real property owners
REQUIREMENTS:
- Request Form
- Authorization Letter or Special Power of Attorney from the owner and ID
SERVICE SCHEDULES:
Monday to Friday,
8:00 AM to 5:00 PM
TOTAL PROCESSING TIME:
25 minutes (conduct of field inspection is not included)
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Actions of OCA | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Secure and fill-up the request form for Certification of No Improvement or of No Property.
Proceed to the City Treasurer’s Office, pay the required fees.
Present the Official Receipt to the Office of the City Assessor | Verifies records and print the document
Conducts field inspection along with tax mapping for no improvement certificate of no improvement |
10 minutes | P 200.00 per real property unit | MHARIJOE E. CULABA Admin. Aide II (Messenger)
MONALINA LAURORA
AIRA L. JAMISOLA LAOO I
MONALINA LAURORA
AIRA L. JAMISOLA LAOO I
KAROL ESCANILLA
LEONILO D. DOLLENTE LAOO IV |
| Generates and print the Certification thru ETRACS
| 5 minutes
|
| MHARIJOE E. CULABA Admin. Aide II (Messenger)
MONALINA LAURORA
AIRA L. JAMISOLA LAOO I |
2. Receive the requested document and sign logbook
| Issues the certification
| 5 minutes
|
| MHARIJOE E. CULABA Admin. Aide II (Messenger)
MONALINA LAURORA
AIRA L. JAMISOLA LAOO I |
Total landholding may differ in time (depends on the number of properties of the property owner)
7.4. AVAILMENT OF RE-ASSESSMENT/REVISION/CANCELLATION OF ASSESSMENT OF REAL PROPERTIES
ABOUT THE SERVICE:
The Assessment records at the City Assessor’s Office serves as the basis for computing the annual tax dues from the owners and of land and buildings. Property Owners occasionally request the cancellation or dropping the assessors of their property/ies from the Roll of Assessment for buildings and machineries or for the adjustment or correction of the assessment of their real property.
CLIENT GROUPS:
Real property owners
REQUIREMENTS:
- Letter request
- Updated Realty Tax Payment
SERVICE SCHEDULES:
Monday to Friday,
8:00 AM to 5:00 PM
TOTAL PROCESSING TIME:
30 minutes (conduct of ocular inspection and processing is not included)
PROCESS OF AVAILING THE SERVICES:
Steps Involved | Actions of OCA | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Proceed to the Office of the City Assessor and present the letter request.
Proceed to the Office of the City Treasurer and pay the required fees. | Receives the letter request and issues Order of payment for inspection fee. |
10 minutes | Inspection Fee P200.00/P1,000.00 depends on distance and location of the property.
| MHARIJOE E. CULABA Admin. Aide II (Messenger)
MONALINA LAURORA
AIRA L. JAMISOLA LAOO I |
2. Present the photocopy of the Officer Receipt. | Receives the photocopy of the OR and inform the client for scheduled visit. |
10 minutes |
| Frontline Personnel |
3. Be present during the conduct of ocular inspection | Conducts ocular inspection and notifies the client when to get the corrected assessment
Encodes / Entries the transaction at ETRACS/MDP3
Approves and signs |
|
| LEONILO D. DOLLENTE LAOO IV
MONALINA LAURORA
AIRA L. JAMISOLA LAOO I
KAROL ESCANILLA
ARJAY A. JAMISOLA Admin. Aide III (Driver I)
MA. GLENDA MACAPAGAL LAOO IV
KAROL ESCANILLA
EDLEN A. MIRANDA LAOO II
LEONILO D. DOLLENTE LAOO IV
OLIMPIO S. ROMERO JR. CGDH I/ City Assessor |
4. Receive the corrected or revised Tax Declaration and sign the logbook. | Releases the corrected/ revised tax declaration. | 10 minutes |
| Frontline Personnel |
Client is informed or notified thru text about the release of the Owner’s Copy of the Revised /Corrected
7.5. AVAILMENT OF PHOTOCOPY OF TAX MAP
ABOUT THE SERVICE:
Tax map is used for property identification, location and boundaries as well as discovery of undeclared property and improvements.
CLIENT GROUPS:
Real property owners
REQUIREMENTS:
- Request Form
- Tax Declaration or Lot. No.
SERVICE SCHEDULES:
Monday to Friday,
8:00 AM to 5:00 PM
TOTAL PROCESSING TIME:
25 minutes
PROCESS OF AVAILING THE SERVICES:
Steps Involved | Actions of OCA | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Secure and fill-up the request form for a copy of tax map.
Proceed to the Office of the City Treasurer and pay the required fees. | Receives the request and verifies the record. Issue’s order of payment. |
15 minutes | Service fee P50.00
| LEONILO D. DOLLENTE LAOO IV
ARJAY A. JAMISOLA Admin. Aide III (Driver I)
|
2. Present the Official Receipt | Print-outs or photo copies the Tax Map thru PIM or QGIS
|
5 minutes |
| |
3. Receive the requested copy of Tax Map. Sign the Logbook. | Issues copy of Tax Map |
5 minutes |
|
7.6. AVAILMENT OF HISTORY OF ASSESSMENT OF REAL PROPERTY
ABOUT THE SERVICE:
History of Assessment is used for court proceedings, titling, realty tax payment and reference purposes.
CLIENT GROUPS:
Real property owners
REQUIREMENTS:
- Request Form
- Authorization Letter or Special Power of Attorney from the owner and ID
SERVICE SCHEDULES:
Monday to Friday,
8:00 AM to 5:00 PM
TOTAL PROCESSING TIME:
20 minutes
PROCESS OF AVAILING THE SERVICES:
Steps Involved | Actions of OCA | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Secure and fill-up the request form for History of Assessment.
Proceed to the Office of the City Treasurer and pay the required fees. | Receives the request forms and conducts interview to the client.
Issue’s order of payment. |
10 minutes | · Research Fee of History of Assessment P 200.00
· Certified Photocopy P 50.00 |
AIDA H. DESDIR Admin. Officer V (Budget Officer III) |
2. Present the Official Receipt
Claim the claim stub and take note of the date of the release of requested document. | Receives the photocopy of Official Receipt.
Issues claim stub and informs the client about the release if History of Assessment.
|
5 minutes |
AIDA H. DESDIR Admin. Officer V (Budget Officer III) | |
3. On the day of the release, claim the History of Assessment and certified photocopy and sign the logbook. | Receives the claim stub and releases the History of Assessment and certified photocopy. |
5 minutes |
|
AIDA H. DESDIR Admin. Officer V (Budget Officer III) |
Client is informed or notified thru text about the release of the History of Assessment.
7.7. AVAILMENT OF ASSESSMENT OF NEWLY CONSTRUCTED BUILDINGS AND NEWLY INSTALLED MACHINERY AND ISSUANCE OF UPDATED TAX DECLARATION
ABOUT THE SERVICE:
New Tax Declaration is needed by owners of newly constructed buildings and newly installed machinery to determine the value of the real property.
CLIENT GROUPS:
Real property owners
REQUIREMENTS:
Building permit or letter request by the owner or his representative
SERVICE SCHEDULES:
Monday to Friday,
8:00 AM to 5:00 PM
TOTAL PROCESSING TIME:
30 minutes (conduct of ocular inspection and processing not included)
PROCESS OF AVAILING THE SERVICES:
Steps Involved | Actions of OCA | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Proceed to the Office of the City Assessors and present the letter request or photocopy of building permit.
Proceed to the Office of the City Treasurer and pay the required fees. | Receives the letter or photocopy of building permit and issues order of payment for the inspection. |
10 minutes | Service fee P100.00
| LEONILO D. DOLLENTE LAOO IV
MONALINA LAURORA
AIRA L. JAMISOLA LAOO I
KAROL ESCANILLA
ARJAY A. JAMISOLA Admin. Aide III (Driver I) |
2. Present the photocopy of the Official Receipt | Receives the photocopy of the OR and informs the client for scheduled visit.
Instructs the inspection team to conduct ocular visit. (Schedule of inspection is every Tuesday and Thursday) |
10 minutes |
|
OLIMPIO S. ROMERO JR. CGDH I/ City Assessor |
3. Be present during the conduct of the ocular inspection. | Conducts ocular inspection and notifies the client when to get the corrected assessment
Encodes/ entries the transaction at the ETRACTS/MDP3
Approves and signs the Tax Declaration |
|
|
MA. GLENDA MACAPAGAL LAOO IV
KAROL ESCANILLA
EDLEN A. MIRANDA LAOO II
IRIN F. HERRERA Admin. Aide IV (Bookbinder II)
OLIMPIO S. ROMERO JR. CGDH I/ City Assessor |
4. Receive the updated Tax Declaration and sign the logbook. | Releases the updated Tax Declaration |
10 minutes |
| Frontline Officers |
Client is informed or notified thru text about the release of the Owner’s Copy of the New Tax Declaration