4.1. AVAILMENT OF BUDGET REVIEW AND TECHNICAL ASSISTANCE
CLIENT GROUPS:
Barangay Officials
SERVICE SCHEDULE:
Monday to Friday,
8:00 AM to NOON and 1:00 PM to 5:00 PM
TOTAL PROCESSING TIME:
Budget Review – 35 minutes
Technical Assistance – 15 minutes
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Action of the CBO | Transaction Time | Total Fees/ Charges | Responsible Person |
Budget Review | ||||
1. Proceed to City Budget Office (CBO) and present the Annual Budget and Supplemental Budget for review | Reviews the Annual and Supplemental Budgets | 30 Minutes | None |
JINKY E. AQUINO CGDH I/ City Budget Officer
PETER PAUL D. SALLAN Administrative Aide IV
|
Endorse the Annual and Supplemental Budget to Sangguniang Panlungsod for Approval | 10 minutes |
| ||
Informs the clients for the release of the approved Annual and Supplemental Budget | 20 minutes |
| ||
2. Receive the approved Annual and Supplemental Budget | Release the approved Annual and Supplemental Budget | 5 minutes |
| |
Technical Assistance | ||||
1. Proceed to CBO and inquire for the assistance needed (Barangay Budget Report, Receipts and Expenditures Worksheets, Statement of Appropriations, Commitments and Balances (SACB) and Registry of Appropriation & Commitment (RAC) | Answers queries and provides technical assistance regarding their barangay budget concerns | 15 minutes |
| JINKY E. AQUINO CGDH I/ City Budget Officer
STEPHANIE J. JARDIN Administrative Aide IV
PETER PAUL D. SALLAN Administrative Aide IV |
4.2. AVAILMENT OF BUDGET AVAILABILITY CERTIFICATE
CLIENT GROUPS:
Barangay Officials
City Government Department Heads and Employees
Attached National Agencies
SERVICE SCHEDULE:
Monday to Friday,
8:00 AM to NOON and 1:00 PM to 5:00 PM
TOTAL PROCESSING TIME:
15 minutes
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Action of the CBO | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Proceed to CBO and request for Certificate of Budget Appropriation | Receives the request
Prepares and signs the certificate | 10 minutes | None | STEPHANIE J. JARDIN Administrative Aide IV
MARIANNE D. LEDESMA CGADH I
JINKY E. AQUINO CGDH I/ City Budget Officer |
2. Receive the requested Certificate of Budget Appropriation | Issues the certificate | 5 minutes |
| STEPHANIE J. JARDIN Administrative Aide IV
|
4.3. AVAILMENT OF FINANCIAL PLAN AND ALLOTMENT RELEASE ORDER (ARO)
CLIENT GROUPS:
Barangay Officials
City Government Department Heads and Employees
Attached National Agencies
REQUIREMENTS:
Letter request
SERVICE SCHEDULE:
Monday to Friday,
8:00 AM to NOON and 1:00 PM to 5:00 PM
TOTAL PROCESSING TIME:
3 minutes
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Action of the CBO | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Proceed to CBO and submit letter request | Receives the request for release of funds and realignments | 3 minutes | None | ALFREDO J. DAYAO JR Administrative Aide I (Utility Worker I)
STEPHANIE J. JARDIN Administrative Aide IV
PETER PAUL D. SALLAN Administrative Aide IV |
| Checks and reviews amounts for realignment and if release is feasible |
|
| STEPHANIE J. JARDIN Administrative Aide IV
JONNAH G. ALEGRE Administrative Officer IV
MARIA COLUMBINA J. LEE Supervising Administrative IV
MARIANNE D. LEDESMA CGADH I
|
| Prepares the document of financial plans and sources of realignments and releases |
|
| |
| Submits for verification and signature to the Department Head |
|
| JINKY E. AQUINO CGDH I/ City Budget Officer |
| Endorse the request to Sangguniang Panlungsod for approval |
|
| |
| Record the changes of financial plans in the journal |
|
| STEPHANIE J. JARDIN Administrative Aide IV
JONNAH G. ALEGRE Administrative Officer IV
MARIA COLUMBINA J. LEE Supervising Administrative IV
MARIANNE D. LEDESMA CGADH I |
4.4. PROCCESSING OF OBLIGATION REQUEST AND PAYROLL
CLIENT GROUPS:
Various Offices/ Department? Sections
Other LGUs
DepEd/ SEF
NGAs/NGOs/POs
Barangay Officials
REQUIREMENTS:
- Obligation Request
- Disbursement Request
- Purchase Request
- Purchase Order
- PPMP
- Bills
- MOA
- Inspection Report
- Travel Order
- Payroll
- Certification
SERVICE SCHEDULE:
Monday to Friday,
8:00 AM to NOON and 1:00 PM to 5:00 PM
TOTAL PROCESSING TIME:
3 minutes
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Action of the CBO | Transaction Time | Total Fees/ Charges | Responsible Person |
1. Proceed to CBO and submit Obligation Request together with the requirements | Receives the Obligation request for funding appropriation and recording to Incoming Logbook | 3 minutes | None | ALFREDO J. DAYAO JR Administrative Aide I (Utility Worker I)
STEPHANIE J. JARDIN Administrative Aide IV
PETER PAUL D. SALLAN Administrative Aide IV |
| Checks supporting documents, OBR number and records the same to Registry of Accounts for PS, MOOE, Capital Outlay, 20% Development Fund, 5% Calamity Fund, SPPA and SEF
For disbursement request and payroll, Obligation Request will be prepared.
Purchase Request for supplies shall be earmarked first for appropriation availability
Revision of amount, payee or charging account, if any |
|
| STEPHANIE J. JARDIN Administrative Aide IV
JONNAH G. ALEGRE Administrative Officer IV
MARIA COLUMBINA J. LEE Supervising Administrative IV
MARIANNE D. LEDESMA CGADH I
|
| Reviews, analyze and signs the obligated transaction for processing and approval of the City Mayor |
|
| JINKY E. AQUINO CGDH I/ City Budget Officer |
| Records the OBR in the outgoing logbook and computer of registry and forward the same to concerned offices. |
|
| FERNANDO L. JAMISAL JR. Administrative Asst. I (Bookbinder III)
ALFREDO J. DAYAO JR Administrative Aide I (Utility Worker I)
|