Office of the City Zoning Administrator

ABOUT THE SERVICE:

Every registered owner/developer of a parcel of land who wishes to convert the same into a memorial park/cemetery/columbarium shall apply with the City Mayor thru the Office of the City Zoning Administrator for the approval of the memorial park/cemetery/columbari plan.

CLIENT GROUP:

Registered owner/ developer

REQUIREMENTS:

(Refer to HLURB Rules and Regulations for Memorial Parks/Cemeteries and related circular)

• Five (5) sets of Subdivision Development Plan, prepared, signed and sealed by any licensed and registered Architect, Environmental Planner, Civil Engineer, or Geodetic Engineer, consisting of the site development plan at any of the following scales: 1:200; 1:1,000; or any scale not exceeding 1:2,000 showing all proposals including the following:

1. Roads, easements or right-of-way and roadway width, alignment, gradient, and similar data for alleys, if any.
2. Lot numbers, lines and areas and block numbers
3. Site data such as number of residential and saleable lots, typical lot size, parks and playgrounds and open spaces.

• Five (5) sets of the following documents duly signed by a licensed geodetic engineer:

1. Vicinity Map indicating the adjoining land uses, access as well as existing facilities at least within 500 meters from the property boundaries of the project, drawn to any convenient scale.
2. Topographic Plan to include existing conditions as follows:
   • Boundary lines; bearings and distances tie point or reference point, geographic coordinates of the tie point or Bureau of Lands Locational Monument (BLLM)
   • Streets, easements, width and elevation of right-of-way within the project and adjacent subdivision/areas.
   • Utilities within and adjacent to the proposed subdivision project, location, sizes and invert elevations of sanitary and storm or combined sewers, location of gas lines, fire hydrants, electric and telephone poles and street lights, if any. If water mains and sewers are not within/adjacent to the subdivision, indicate the direction and distance to and size of nearest one, showing invert elevations of sewers, if applicable;
   • Ground elevation of the subdivision for ground that slopes less than 2%, Indicate spot elevations at all breaks in grade, along all drainage channels and selected points not more than 25 meters apart in all directions; for ground that slopes more than 2%, either indicate contours with an interval of not more than 0.50 meter if necessary due to irregular land or need for more detailed preparation of plan and construction drawings.
   • Water courses, marshes, rocks and wooded areas, presence of all preservable trees in caliper diameter of 200 millimeters, houses, barns, shacks and other significant features.
   • Proposed public improvements, highways or other major improvements planned by public authorities for future construction within/adjacent to the subdivision.

• Two (2) Copies of Certified True Copy of Title(s), certified true copy of tax declaration covering the property/ies subject of the application and latest real estate tax receipt.
• Right to use or deed of absolute sale of right of way for access roads and other utilities when applicable, subject to compensation for private land.
• Survey Plan of Lot(s) described on land title(s), duly signed and sealed by a licensed geodetic engineer.
• Five (5) sets of the following Civil and Sanitary Works Design Engineering Plans /constructions drawing based on the applicable engineering code and design criteria to include the following:

1. Road (geometric and structural) design/plan duly signed and sealed by a licensed Civil Engineer:
   • Profile derived from existing topographic map, showing the vertical control, designed grade, curve elements and all information needed for construction,
   • Typical Roadway sections showing relative dimensions of pavement, sub base and base preparation, curbs and gutters, sidewalks, shoulders benching and others.
   • Details of roadway and miscellaneous structures such as curb and gutter (barrier, mountable and drop, slope protection wall, rip rapping, and retaining wall,
2. Storm drainage and sanitary sewer system duly signed and sealed by a licensed Sanitary Engineer or Civil Engineer:
   • Profile showing the hydraulic gradients and properties of sanitary storm drainage lines including structures in relation with the road grade line.
   • Details of sanitary and storm drainage lines and miscellaneous structures such as various types of manholes, catch basins, inlets (curb, gutter, and drop), culverts and channel linings.
3. Site grading plan with the finished contour lines superimposed on the existing ground the limits of earthwork embankment slopes, cut slopes, surface drainage, drainage outfalls and others, duly signed and sealed by a licensed Civil Engineer:

• Five (5) sets of water system layout and details duly signed and sealed by a licensed sanitary engineer civil engineer. Should a pump motor have a horsepower (HP) rating of 50 HP or more, its pump rating and specifications shall be signed and sealed by a professional Mechanical Engineer.
• Five (5) sets of Water Distribution System Plan and Certificate of Service of Coverage from the local water district or local franchise holder for water supply, whichever is applicable or a Permit to Drill duly approved by the National Water Resources Board (NWRB)
• Five (5) sets of Electrical Plan duly certified by professional Electrical Engineer and a Certificate of Service Coverage from local power distribution utility company, or electric cooperative.
• Certified copy of ECC/CNC duly issued by DENR
• Zoning Certificate
• Earthquake Hazard assessment from Philippine Institute of Volcanology and Seismology
• Traffic Impact Assessment (TIA) for projects 30 hectares and above
• At least 5 copies of following:

1. Project profile indicating the cost of raw land and its development (total project cost), amortization schedule, sources of financing, cash flow, architectural plan, if any, and work program;
2. Audited financial statement for the last three (3) preceding years;
3. Income tax return for the last 3 preceding years;
4. Certificate of Registration from Securities and Exchange Commission (SEC);
5. Articles of Incorporation or Partnership;
6. Corporation by-laws and all implementing amendments; and
7. For new corporations (3 years and below) statement of capitalization and sources of income and cash flow to support work program.

• Plans, specifications, bills of materials and cost estimates duly signed and sealed by the appropriate licensed professionals.
• List of names of duly licensed professionals who signed the plans and other similar documents in connection with application filed indicating the following information:

1. Full Name
2. Professional license number, date of issue and expiration of validity
3. Professional Tax Receipt and date of issue
4. Taxpayer’s Identification Number (TIN)

• Whenever is applicable, copy of the special/temporary permit from the Professional Regulation Commission (PRC) and of the separate permit from Department of Labor and Employment (DOLE) for foreign architects who signed on plans required under the Implementing Rules and Regulations of PD 957

Additional Requirements:

• Landscaping plan indicating plant/tree species and other natural/man-made landscaping features e.g. lagoon, garden, benches, etc. duly signed and sealed by a licensed landscape architect;
• Permit from the Department of Public Works and Highways (DPWH) when necessary, e.g. when opening an access to a controlled traffic artery;
• Joint affidavit of owner/developer and licensed Environmental Planner that the memorial park/cemetery/columbarium plan conforms to the standards and requirements set by DHSUD IRR and Sorsogon City Zoning Ordinance of 2021 and that development thereof shall be made in accordance with the program submitted to this office;
• Initial/operational clearance from the Department of Health (DOH)

SERVICE SCHEDULE:

Monday to Friday

8:00 AM to 5:00 PM

TOTAL PROCESSING TIME:

• within 20 working days
• Site Inspection – average of one day (dependent on the distance)

PROCESS OF AVAILING THE SERVICE: