ABOUT THE SERVICE: 

The Office of the City General Services Officer provides necessary service management of the city’s property, supply and records. Take custody of and be accountable for all properties, real or personal, owned by the local government unit and those granted to it in the form of donation, reparation, assistance and counterpart of joint projects. Part of their major output is the delivery, distribution and disposal of supplies and materials and the conduct of inspection of defective equipment as per request.

CLIENT GROUPS:  All Departments of the LGU, Barangays, Schools, and other individuals

REQUIRMENTS:

Approved Requisition and Issue Slip

Request for Pre-repair Inspection

SERVICE SCHEDULE: Monday to Friday, 8:00 to NOON and 1:00 to 5:00 P.M.

TOTAL PROCESSING TIME:

1 working day (includes queuing and travel time)

TOTAL FESS/CHARGES:  None

PROCESS OF AVAILING THE SERVICE:

Steps Involved

Action of CGSO

Transaction Time

Responsible Persons

For Supplies and materials

1.    Approach a frontline employee and present the request

 

 

 

Receives request and refers you to the head of the office or to the person-in-charge for disposition

 

If the requested materials and supplies are available, the request will be process within the day

 

1 working day (includes queuing and travel time)

 

CGSO Staff

 

If the requested materials and supplies are not available, the head will prepare a letter in reply to the request

 

1 working day (including delivery of the reply and depending upon the availability of supplies and materials)

 

Head, Messenger

For Pre-repair Inspection

1.    Approach a frontline employee and present the request

 

Receives the request and refers you to the person-in-charge

 

 

 

Provide the necessary form (pre-repair request form)

For signature of the requesting department

 

 

2 minutes

 

 

 

10 minutes

 

 

 

 

 

CGSO Staff

2.    Return the accomplished form

 

Receives the form and refers the same to the head or person-in-charge for disposition

 

Conduct inspection of the defective equipment

 

 

 

 

If for repair, approves and refer the request to CBO for budget

2 minutes

 

 

 

30 minutes (excluded queuing and travel time)

 

15 minutes

CGSO Staff

For Property Accountability Clearance

1.    Approach a frontline employee and present the request/ form

 

 

 

Receives the form and refers the same to the head or person-in-charge for disposition

 

Refer the request to records officer for checking and confirmation and return the request to head

 

Approved and signed the clearance

 

Record and release the same

2 minutes

 

 

 

15 minutes

 

 

 

1 minute

 

 

2 minutes

CGSO Staff,

Head

 

 

CGSO Staff

 

 

 

Head

 

 

CGSO front line staff

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