ABOUT THE SERVICE:
The Tax Declaration (TD) is required from real property owners when paying their Real Property Tax. A new TAX DECLARATION is issued when there is a transfer of ownership.
CLIENT GROUPS: Real property owners
REQUIREMENTS: Certified true copies of the following:
- Deed of Sale or Deed of Donation or Transfer of Rights or Extra-Judicial Settlement, etc.
- Certificate Authorizing Registration
- Real Property Tax Clearance/ Land Tax Receipt
- Official Receipt of Transfer Tax Payment and service fee (Transfer tax is computed at fifty (50%) of one percent of the total consideration involved in the acquisition of the property or the fair market value whichever is higher
- Title (if there is Title)/ Certificate of N title
- Publication
- Secretary Certificate / Board Resolutions
- NIA Certification (if rice irrigated)
- DAR Clearance (if titled and Agricultural)
- Special Power of Attorney
SERVICE SCHEDULES: Monday to Friday, 8:00 AM to 5:00 PM
TOTAL PROCESSING TIME: 35 minutes (processing of documents is not included)
TOTAL FEES/CHARGES: ₱50 service fee per real property unit of transaction
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Action of the OCA | Transaction Time | Responsible Person |
1. If availing of the service of the first time proceed to the Office of the City Assessor, secure application forms and other requirements and make clarificatory inquiries.
Submit the requirements for verification. | Provides the client a short briefing on the service and its requirements. (Checklist of requirements)
Evaluates the submitted documents to verify its completeness. |
5 minutes
20 minutes | Local Assessment Operation Officer (LAOO) III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II
City Assessor Asst. City Assessor Tax Mapper IV LAOO III |
2. Proceed to City Treasurer’s Office for Payment and present Official Receipt to Office of the City Assessor.
Sign the logbook and get the claim stub. | Receives the photocopy of Official Receipt
Issues the claim stub to the client and inform the client about the release of the Tax Declaration |
5 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II |
3. On the day of the release, claim the Owner’s Copy of the Tax Declaration and sign the logbook. | Receives the claim stub and releases the Owner’s Copy of the New Tax Declaration |
5 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II |
Client is informed or notified thru text about the release of the Owner’s Copy of the New Tax Declaration
ABOUT THE SERVICE:
The tax declaration serves as a permanent record of every real property unit (land, building, and machinery) as basis for payment of Real Property Taxes. Real Property Owners can be provided computer print- outs of their FAAS for their own records.
CLIENT GROUPS: Real property owners
REQUIREMENTS: Request Form
SERVICE SCHEDULES: Monday to Friday, 8:00 AM to 5:00 PM
TOTAL PROCESSING TIME: 25 minutes
TOTAL FEES/CHARGES: ₱40.00 per real property unit
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Action of the OCA | Transaction Time | Responsible Person |
1. Request for Certified Print-out copy or Photo copy of TAX DECLARATION.
Proceed to the Office of the City Treasurer and pay the required fees. | Verifies and issues order of payment |
10 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II Admin. Aide I |
2. Present the Official Receipt to the Office of the City Assessor | Generate and print the Tax Declaration thru ETRACS
Signs the Certified Copy of Tax Declaration |
5 minutes
5 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II Admin. Aide I
City Assessor Asst. City Assessor |
3. Receive the requested certified copy of Tax Declaration and sign the logbook | Issues certified copy or photo copy of Tax Declaration |
5 minutes | Bookbinder III Assessment Clerk III LAOO III LAOO IV LAOO II (Records Section) |
ABOUT THE SERVICE:
Certified true copy or certifications of various Property Holdings or non-Improvements and other certifications may be obtained from this Office.
CLIENT GROUPS: Real property owners
REQUIREMENTS: Request Form
SERVICE SCHEDULES: Monday to Friday, 8:00 AM to 5:00 PM
TOTAL PROCESSING TIME: 25 minutes
TOTAL FEES/CHARGES: Certification Fee 150.00 per real property unit
PROCESS OF AVAILING THE SERVICE:
Steps Involved | Action of the OCA | Transaction Time | Responsible Person |
1. Secure and fill-up the request form for Certification of No Improvement or of No Property.
Proceed to the City Treasurer’s Office, pay the required fees. | Verifies records and print the document |
10 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II Admin. Aide I |
2. Present the Official Receipt to the Office of the City Assessor | Generates and print the Certification thru ETRACS
Signs the Certified Copy of Tax Declaration | 5 minutes
5 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II Admin. Aide I
City Assessor Asst. City Assessor |
3. Receive the requested document and sign logbook
| Issues the certification
| 5 minutes
| LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II Admin. Aide I |
Total landholding may differ in time (depends on the number of properties of the property owner)
ABOUT THE SERVICE:
The Assessment records at the City Assessor’s Office serves as the basis for computing the annual tax dues from the owners and of land and buildings. Property Owners occasionally request the cancellation or dropping the assessors of their property/ies from the Roll of Assessment for buildings and machineries or for the adjustment or correction of the assessment of their real property.
CLIENT GROUPS: Real property owners
REQUIREMENTS: Letter request
- Updated Realty Tax Payment
SERVICE SCHEDULES: Monday to Friday, 8:00 AM to 5:00 PM
TOTAL PROCESSING TIME: 30 minutes (conduct of ocular inspection and processing is not included)
TOTAL FEES/CHARGES: Inspection Fee P100.00/P150.00 depends on distance and location of the property.
PROCESS OF AVAILING THE SERVICES:
Steps Involved | Action of the OCA | Transaction Time | Responsible Person |
1. Proceed to the Office of the City Assessor and present the letter request.
Proceed to the Office of the City Treasurer and pay the required fees. | Receives the letter request and issues Order of payment for inspection fee. |
10 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II |
2. Present the photocopy of the Officer Receipt. | Receives the photocopy of the OR and inform the client for scheduled visit.
Instruct the Inspection Team to conduct ocular inspection (Schedule of Inspection is every Tuesday and Thursday) |
10 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II
City Assessor Asst. City Assessor |
3. Be present during the conduct of ocular inspection | Conducts ocular inspection and notifies the client when to get the corrected assessment |
|
Tax Mapper IV LAOO III Admin. Aide III Admin. Aide II
|
4. Receive the corrected or revised Tax Declaration and sign the logbook. | Releases the corrected/ revised tax declaration. |
10 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II |
Client is informed or notified thru text about the release of the Owner’s Copy of the Revised /Corrected
ABOUT THE SERVICE:
Tax map is used for property identification, location and boundaries as well as discovery of undeclared property and improvements.
CLIENT GROUPS: Real property owners
REQUIREMENTS: Request Form
- Tax Declaration or Lot. No.
SERVICE SCHEDULES: Monday to Friday, 8:00 AM to 5:00 PM
TOTAL PROCESSING TIME: 25 minutes
TOTAL FEES/CHARGES: Service fee P50.00
PROCESS OF AVAILING THE SERVICES:
Steps Involved | Action of the OCA | Transaction Time | Responsible Person |
1. Secure and fill-up the request form for a copy of tax map.
Proceed to the Office of the City Treasurer and pay the required fees. | Receives the request and verifies the record. Issue’s order of payment. |
15 minutes | Tax Mapper IV LAOO III Admin. Aide III Admin. Aide II |
2. Present the Official Receipt | Print-outs or photo copies the Tax Map thru PIM or QGIS
|
5 minutes | Tax Mapper IV LAOO III Admin. Aide III Admin. Aide II |
3. Receive the requested copy of Tax Map. Sign the Logbook. | Issues copy of Tax Map |
5 minutes |
Tax Mapper IV LAOO III Admin. Aide III Admin. Aide II
|
ABOUT THE SERVICE:
History of Assessment is used for court proceedings, titling, realty tax payment and reference purposes.
CLIENT GROUPS: Real property owners
REQUIREMENTS: Request Form
SERVICE SCHEDULES: Monday to Friday, 8:00 AM to 5:00 PM
TOTAL PROCESSING TIME: 20 minutes
TOTAL FEES/CHARGES:
Research Fee – P50.00
History of Assessment – P 150.00
Certified Photocopy – P 40.00
PROCESS OF AVAILING THE SERVICES:
Steps Involved | Action of the OCA | Transaction Time | Responsible Person |
1. Secure and fill-up the request form for History of Assessment.
Proceed to the Office of the City Treasurer and pay the required fees. | Receives the request forms and conducts interview to the client.
Issue’s order of payment. |
10 minutes | LAOO II Admin. Assistant IV Admin. Aide II |
2. Present the Official Receipt
Claim the claim stub and take note of the date of the release of requested document. | Receives the photocopy of Official Receipt.
Issues claim stub and informs the client about the release if History of Assessment.
|
5 minutes | LAOO II Admin. Asst. IV Admin. Aide II |
3. On the day of the release, claim the History of Assessment and certified photocopy and sign the logbook. | Receives the claim stub and releases the History of Assessment and certified photocopy. |
5 minutes |
LAOO II Admin. Asst. IV Admin Aide II
|
Client is informed or notified thru text about the release of the History of Assessment.
ABOUT THE SERVICE:
New Tax Declaration is needed by owners of newly constructed buildings and newly installed machinery to determine the value of the real property.
CLIENT GROUPS: Real property owners
REQUIREMENTS: Building permit or letter request by the owner or his representative
SERVICE SCHEDULES: Monday to Friday, 8:00 AM to 5:00 PM
TOTAL PROCESSING TIME: 30 minutes (conduct of ocular inspection and processing not included)
TOTAL FEES/CHARGES: Service fee P50.00
PROCESS OF AVAILING THE SERVICES:
Steps Involved | Action of the OCA | Transaction Time | Responsible Person |
1. Proceed to the Office of the City Assessors and present the letter request or photocopy of building permit.
Proceed to the Office of the City Treasurer and pay the required fees. | Receives the letter or photocopy of building permit and issues order of payment for the inspection. |
10 minutes |
LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II |
2. Present the photocopy of the Official Receipt | Receives the photocopy of the OR and informs the client for scheduled visit.
Instructs the inspection team to conduct ocular visit. (Schedule of inspection is every Tuesday and Thursday) |
10 minutes | LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin, Aide II
City Assessor Asst. City Assessor |
3. Be present during the conduct of the ocular inspection. | Conducts ocular inspection and notifies the client when to get the corrected assessment |
|
Tax Mapper IV LAOO III Admin. Aide III Admin. Aide II
|
4. Receive the updated Tax Declaration and sign the logbook. | Releases the updated Tax Declaration |
10 minutes |
LAOO III LAOO I Assessment Clerk III Admin. Aide IV Admin. Aide II |
Client is informed or notified thru text about the release of the Owner’s Copy of the New Tax Declaration